Overview

The Design Production Coordinator is a hybrid position. It offers an excellent opportunity to be introduced to agency work. It is part project manager, part production coordinator, and part support. A design production coordinator directly supports the work of a client facing strategist. 

Project Coordination

  • Coordinate all aspects of weekly client meetings including scheduling, agenda items, and reports. Document progress towards goals. 
  • Develop and contribute to weekly internal project meetings. Create agendas and submit reports documenting progress on work.
  • Main point of contact between client and agency for all assigned projects.
  • Develop monthly and other period reports showing project margins, progress towards goals and narratives for active projects.
  • Manage project budgets.
  • Schedule all internal and external review and feedback meetings, from initial project briefing through final approval.

Production Coordination

  • Review deadlines daily and identify potential risks to project timeline. Develop recommendations for interventions to keep project on-track or restore timeline.
  • Manage outside contractors/vendors to ensure budget, effort, and deliverables are met.
  • Approve hours/invoices from contractors & vendors. Send to accounting admin for payment.
  • Either through coordination or directly assemble and collate information into client deliverables.
  • Communicate deliverables and schedules to project team and follow up as needed

Strategist Support

  • May attend client site engagements with the client facing strategist to provide support for design activities and other logistics needs.
  • May provide basic administrative support to client facing strategist.

General Tasks:

  • Create proposals
  • Build project plans
  • Build quotes
  • Update job management templates to reflect current projects/deliverables

 

Interested applicants should complete the form below. Upon satisfactory review an invitation to apply will be sent via email.

 
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Position at a glance

Location: Houston, Texas

Duty Location: Remote - work from home

Travel: Up to 80% domestic and international 

Experience: None

Education: High school diploma or better

Starting Salary: $35k-45k/year

Relocation Assistance: None